Open position: Office/project assistant

Job title:

Office/project assistant

Place of work:

Slovak National Center for Quantum Technologies
(Národné centrum pre kvantové technológie – QUTE.sk,)
Dúbravská cesta 9, 845 11 Bratislava (areál SAV Patrónka)

Expected start date:

By agreement

Wage (gross):

The salary in the job add is a minimal guaranteed base salary and can be higher – depending on the skills, level, education, professional experience, technological know-how.

Contract type: 

full-time employment 

Job description, responsibilities and duties:

Are you a dynamic individual with a keen eye for detail and a passion for ensuring efficient office operations? If so, we have an exciting opportunity for you! We are currently seeking a proactive Office/ Project Assistant to join our team

Please note: This position requires in-person work at our Bratislava office. Possibility of working from home on an ad-hoc basis.

Key Responsibilities

Office Management:

• Handle administrative tasks such as orders, market research, communication with suppliers
• Manage invoices, accounting inputs, financial paperwork, and personal agenda (timesheets, …)
• Prepare travel documentation and process travel reimbursements
• Perform document scanning, filing, and handling official submissions/publications
• Manage office supplies, inventory, giveaways and communication with suppliers
• Handle phone calls, correspondence, couriers, and visitor assistance

Event Organization Support:

• Support the organization of events such as the Quantum Technologies Summer School, science festivals, seminars, conferences, workshops and internal trainings
• Arrange venues, catering, logistics, accommodation, giveaways, etc.
• Coordinate with vendors and service providers when needed.
• Communicate with participants and guests.

Financial Department Support:

• Track and collect payments and invoices
• Support purchasing processes and payment administration
• Ensure proper documentation for the accounting team

Documentation and Reporting:

• Monitor and track institutional and project budgets, milestones, and deliverable
• Assist in preparing reports, presentations, internal documents, and other institution and project-related materials

Project Participation:

• Actively participate in and organize ad hoc projects.

Requirements for the employee:

Candidates with education suit the position

• Secondary with school-leaving examination

Language skills

• Slovak – Advanced (C1)
• English – Upper intermediate (B2)

Experience in the position/sector

• 1-2 year

Personality requirements and skills

• At least 1-2 year of experience in office administration
• Excellent knowledge of Slovak and English language
• MS Office (Word, Excel, PowerPoint, Outlook) on advanced level
• Openness to work with online work management tool
• Ability to work independently and efficiently
• Problem solving and analytical capabilities
• Excellent communication skills – both written and verbal
• High level coordination and organizing skills
• Pro-active, result oriented and team-player attitude

We offer:

• 37,5 working weeks
• International working environment
• Flexible working time

About Us

QUTE.sk, the Slovak National Center for Quantum Technologies, bringing together researchers, industry partners, and innovators to build the foundations of Slovakia’s quantum future. Our mission is to accelerate the development and adoption of quantum communication, quantum computing, and quantum sensing technologies while building a strong national ecosystem for education, research, and innovation.

Our projects include the establishment of a national quantum communication infrastructure (skQCI), cutting-edge research in photonics and quantum information, and international training activities such as summer schools and workshops. By joining our team, you will become part of an international environment where advanced science meets real-world applications – helping shape the technologies that will define the next decades.

If you enjoy working in a dynamic workplace, supporting meaningful scientific projects, and contributing to initiatives that have nationwide and international impact, you will feel right at home with us.

Information about the selection process

If this position feels like a good match for you, we’d be happy to hear from you. Just send us your CV to qute@qute.sk. We’ll go through all applications with care, get in touch with those candidates who best fit what we’re looking for and invite you to meet the team in person to talk more about your experience, motivation, and anything you’d like to know about the role or our work. We’ll try to keep the process simple, open, and friendly – and we’re looking forward to hopefully meeting you soon.